One System, Your Whole Counter
Twelve connected modules that replace the registers, the diary and the guesswork.
GST Billing & POS
Scan or search by brand or salt, batch picked nearest-expiry-first, and a GST invoice in seconds. Cash, card, UPI, khata - or any split of them on one bill. Park a bill and serve the next customer.
Inventory, Batches & Audit
Live stock by batch, expiry and cost, with every movement behind it - and a shelf count that explains each difference and corrects it in one go.
Expiry, Returns & Write-offs
Near-expiry flagged 90 / 60 / 30 days out and sent back inside the supplier window. What nobody will take is written off with a printable record of what was destroyed, why and on whose word.
Purchases & Schemes
Supplier bills line by line - batch, expiry, GST, rates - straight onto the shelf and the khata, with scheme (free) goods costed at their true landed price so margins stay honest.
Orders & Demand Book
Reorder lists become purchase orders suppliers confirm online, received part delivery by part delivery. What a customer asked for and you did not have is noted in one tap - and ordered.
Sales & Purchase Returns
Take items back against any invoice: stock returns to the shelf and the refund goes out the way it came in - cash, card, UPI, or credit on their khata. Supplier stock goes back as a debit note.
Doctors & Prescriptions
Every prescriber kept once, with council registration and clinic. The slip itself is filed against the bill, and the Schedule H / H1 / X register prints the doctor behind every scheduled line.
Home Delivery
Send a bill out: what is packed, what is on the road and with whom, a WhatsApp to say it is coming, and the cash the rider brings back posted onto the khata.
Counter Cash & Shifts
Open the till with a float, hand it over with a count, and close the day on denominations and variance. Shop expenses by category, and the Day Book behind all of it.
Customers, Khata & Loyalty
History, credit limits and a khata that runs both ways - advances sit as their credit and the next bill draws it down. Loyalty points, statements, refill nudges and scan-to-pay links.
Reports, GST & Accountant
P&L, profit at batch cost, dues ageing, stock valuation, GSTR-1 / 3B, GSTR-2B reconciliation and bank settlement matching - with a reports-only login for your accountant.
Staff, Roles & Audit Trail
Pharmacist, cashier, staff or accountant - each sees only their part. Every edit and deletion is kept with the values before and after, who did it, and when.
How Each Piece Works
The day-to-day detail behind every module.
Know your stock down to the batch
Every strip has a batch and an expiry, and the software knows both. You never oversell, over-order, or lose stock quietly to a date nobody checked.
- Batch & expiry on every sale, purchase, return and correction
- Sold nearest-expiry-first, so the oldest stock leaves first
- Reorder list from real sales, turned into purchase orders
- Expiry returns per supplier window, before it shuts
- Write-off register for what the supplier will not take, with a printable disposal record
- Physical stock audit with a reason for every difference
Bill in seconds, not minutes
Scan a barcode or search by brand or salt and a GST-compliant invoice is ready instantly - print it, or send it on WhatsApp with a scan-to-pay link.
- Barcode & salt-based search, with same-salt substitutes when a brand is out
- Automatic GST with HSN and the CGST / SGST breakup on the print
- Cash, card, UPI, khata - or a split across them on one bill, each part accounted for
- Hold a bill and recall it when the customer comes back to the counter
- The prescription slip photographed and filed against the bill
- Ten invoice designs, thermal or A4, with your shop details and QR
Purchases that update themselves
Log a supplier bill once and stock, margins and the supplier khata update on their own. No duplicate registers, no month-end surprises.
- Scheme and free goods costed at their true landed price, so margins stay honest
- Purchase orders shared by link or WhatsApp, confirmed online, received part delivery by part delivery
- Supplier khata with the credit days you agreed, and a planner of which bills fall due when
- Purchase returns as debit notes, from the expiry worklist per supplier
- Demand book: what customers asked for and you did not have, ordered in one click
See what is actually making money
Sales, profit and stock performance at a glance, GST returns ready to file, and every report exported to Excel or PDF - or emailed to you as a digest.
- Day Book, shift handover, cash day close with denominations and variance, and P&L
- GSTR-1, GSTR-3B and 2B reconciliation, bank settlement matching for UPI and card money
- Profit at batch cost, margins, stock valuation, ageing, shrinkage and batch recall
- Period comparison, top lists, busy hours, staff and doctor sales
- A reports-only login for your accountant, and a JSON API for your own software
Turn walk-ins into regulars
Customer history and khata in one place, with credit limits that hold and outstanding balances you can actually follow up on.
- Purchase history, with the doctor who prescribed it
- A khata that runs both ways: advances sit as their credit and the next bill draws it down
- A dues worklist of who owes what and for how long, with WhatsApp statements and pay links
- Loyalty points earned on every bill and redeemed at the counter, on your own terms
- Refill reminders: who is about to run out, with a one-tap nudge
- Home delivery, with the money the rider brings back on the khata the same day
Your data, safe and always with you
Everything is encrypted and backed up daily on secure cloud servers - safe even if the shop computer is lost or damaged.
- Automatic daily backup and encrypted cloud storage
- Access from any device, nothing to install
- Roles for pharmacist, cashier, staff and a reports-only accountant
- An audit trail of every edit and deletion, with the values before and after
- Your data stays yours: download the whole shop as Excel or CSV whenever you like
Before & After SmartChemist
What actually changes at your counter from day one.
Running it by hand
- Expiry spotted only when a customer points it out
- Billing slowed by hunting for rates and racks
- Stock registers that never quite match the shelf
- Khata in a diary, for customers and suppliers alike
- A return means crossing out a bill and hoping
- Half cash and half UPI on one bill, reconciled from memory
- Doctor slips in a drawer, and an inspector asking for one
- The till counted at night, with nobody sure whose shift lost it
- Expired stock destroyed with no record it ever existed
- GST filing rebuilt by hand every month
- One damaged computer away from losing everything
With SmartChemist
- Near-expiry stock flagged 90 / 60 / 30 days out
- Barcode or salt search bills in seconds
- Live batch-wise stock, audited against the shelf
- Customer and supplier khata with every payment recorded
- Returns that put stock back and refund it the way it was paid
- Split payments recorded leg by leg - drawer, bank and khata
- The prescription filed against the bill, and a Schedule H register that prints
- Shift handover and a day close on denominations, with the variance named
- A disposal register for expired stock, signed and printable
- GST-ready reports waiting whenever you need them
- Encrypted cloud backup, every single day
Works With What You Already Use
No new hardware to buy - SmartChemist runs on what is already on your desk.
Security & Reliability
Your pharmacy data is your business - we treat it that way.
Encrypted end to end
Data is encrypted in transit and at rest on secure cloud infrastructure.
Daily automatic backups
Every day, automatically - your store comes back even after the computer does not.
Role-based access
Owner, pharmacist, cashier, staff - decide exactly what each person can see, edit and export.
Everything SmartChemist Includes
Each item shows the plan it starts on. Compare them side by side on the pricing page.
Built Specifically for Indian Medical Stores
"Billing is genuinely fast now. Staff picked it up in a day, and expiry alerts have already saved us real money."
"The reports tell us what to reorder and what to stop buying. We run three stores from one dashboard."
"Cloud backup gives us peace of mind, and GST filing stopped being a monthly headache."
See Every Feature on Your Own Stock
14 days free, no card - or book a demo and we will walk you through it on a pharmacy like yours.